Privacy Policy

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Privacy Policy

1. DATA PROTECTION AT A GLANCE

GENERAL INFORMATION

The following information provides an overview of what happens with your personal data when you visit this website. Personal data consists of all data with which you can be personally identified. Comprehensive information on the issue of data protection is available to you in the text of our Privacy Policy below.

DATA COLLECTION ON THIS WEBSITE

WHO IS RESPONSIBLE FOR DATA COLLECTION ON THIS WEBSITE?

Data processing on this website is conducted by the website operator. The operator’s contact information is available for you in this Privacy Policy in the section “Information on the Responsible Entity”.

HOW DO WE COLLECT YOUR DATA?

One way we collect data is when you share it with us, such as data you enter on a contact form, for instance.

Other data are automatically collected or collected with your consent by our IT systems when you visit the website. These consist primarily of technical data (e.g., internet browser, operating system or the time of day of your visit). The collection of these data occurs automatically as soon as you enter the website.

WHAT DO WE USE YOUR DATA FOR?

Some of the data is collected to ensure the proper provision of the website. Other data can be used for the analysis of your user behaviour.

WHAT ARE YOUR RIGHTS REGARDING YOUR DATA?

You have the right at all times to receive information about the origin, recipients and purpose of your stored personal data at no expense. You also have the right to demand the correction or deletion of these data. If you have given consent for the data to be processed, you can withdraw this consent for the future at any time. Furthermore, you have the right under certain circumstances to demand the restriction of processing of your personal data. You also have the right to appeal to the presiding supervisory authority.

You can contact us at any time in relation to this and other questions regarding the issue of data protection.

2. HOSTING

We host the content of our website with the following provider:

DomainFactory

The provider is DomainFactory GmbH, c/o WeWork, Neuturmstrasse 5, 80331 Munich, Germany (hereinafter referred to as DomainFactory). When you visit our website, DomainFactory collects various log files including your IP address(es).

You can find out details about this in the DomainFactory privacy policy: https://www.df.eu/de/datenschutz/.

The use of DomainFactory occurs on the basis of Art. 6 Sec. 1 lit. f of the GDPR. We have a legitimate interest in the most reliable presentation of our website possible. To the extent that corresponding consent has been requested and received, the processing then occurs on the basis of Art. 6 Sec. 1 lit. a of the GDPR and § 25 Sec. 1 of the TTDSG, to the extent the consent for storing cookies or access to information on the user’s device (e.g., for device fingerprinting) encompasses the terms as defined by the TTDSG. This consent can be withdrawn at any time.

3. GENERAL AND REQUIRED INFORMATION

Data Protection

The operators of these webpages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the legal data protection requirements and this Privacy Policy.

Various personal data are collected when you use this website. Personal data are data with which you can be personally identified. This Privacy Policy explains what data we collect and what we use them for. It also explains how this is done and for what purpose.

We draw your attention to the fact that data transmission on the internet (e.g., such as email communication) may involve gaps in security. It is not possible to provide comprehensive protection of the data from being accessed by third parties.

INFORMATION ON THE RESPONSIBLE ENTITY

The responsible entity for data processing on this website is:

Frau Dr. M. J. Winkelmann
Hohe Straße 19
44139 Dortmund

Tel: +49 (0) 231 / 169 36
Email: info@contec-fachuebersetzungen.de

The responsible entity is the natural person or legal entity who decides alone or in conjunction with others regarding the purpose and means of processing personal data (e.g., names, email addresses, etc.).

DATA RETENTION PERIOD

To the extent that no specific data retention period has been stated within this Privacy Policy, your personal data are retained with us until the purpose for the data processing lapses. If you assert a legitimate request for the deletion of said data or withdraw consent for the data to be processed, your data will be deleted insofar as we have no other legally permissible grounds for the storage of your personal data (e.g., legally prescribed tax or commercial law-related retention periods). In the latter case, deletion occurs following the discontinuation of these grounds.

GENERAL INFORMATION ON THE LEGAL BASES FOR DATA PROCESSING ON THIS WEBSITE

Insofar as you have consented to data processing, we process your personal data on the basis of Art. 6 Sec. 1 lit. a of the GDPR, respectively, Art. 9 Sec. 2 lit. a of the GDPR, to the extent that specific categories of data are processed in accordance with Art. 9 Sec. 1 of the GDPR. Furthermore, in the case of express consent for the transmission of personal data to third countries, the data processing is conducted on the basis of Art. 49 Sec. 1 lit. a of the GDPR. Insofar as you have consented to the storage of cookies or access to information on your device (e.g., via device fingerprinting), the data processing is additionally conducted on the basis of § 25 Sec. 1 of the TTDSG. This consent can be withdrawn at any time. If your data are required for fulfilment of the contract or the execution of precontractual measures, we process your data on the basis of Art. 6 Sec. 1 lit. b of the GDPR. Furthermore, to the extent that your data are required for the fulfilment of a legal obligation, we process your data on the basis of Art. 6 Sec. 1 lit. c of the GDPR. Additionally, data processing can be conducted on the basis of our legitimate interests in accordance with Art. 6 Sec. 1 lit. f of the GDPR. The following sections of this Privacy Policy provide information on the respective legal bases that apply in individual cases.

DATA PROTECTION¬ SUPERVISOR

We have appointed a Data Protection Supervisor.

Frau Dr. M. J. Winkelmann
Hohe Straße 19
44139 Dortmund

Tel: +49 (0) 231 / 169 36
Email: info@contec-fachuebersetzungen.de

RECIPIENTS OF PERSONAL DATA

We work together with a variety of external entities within the framework of our business activity. In some instances, this also requires the transmission of personal data to these external entities. We only transfer personal data to external entities if such is required within the framework of fulfilment of a contract, if we are legally obligated to do such (e.g., transfer of data to tax authorities), if we have a legitimate interest in the data transfer in accordance with Art. 6 Sec. 1 lit. f of the GDPR or if otherwise a legal basis permits the dissemination of the data. In the event that order processors are assigned with this work, we only provide personal data to our customers on the basis of a valid contract for order processing. In the event that processing is conducted jointly, a contract governing the joint processing will be concluded.

WITHDRAWING YOUR CONSENT FOR DATA PROCESSING

Many data processing procedures are only possible with your express consent. At any time, you can withdraw consent that you have already provided. The legality of the data processing that has been conducted up until the time of the withdrawal of consent remains unaffected by such withdrawal.

RIGHT OF OBJECTION TO THE COLLECTION OF DATA COLLECTION IN SPECIFIC CASES AND TO DIRECT ADVERTISING (ART. 21 OF THE GDPR)

IF THE DATA PROCESSING IS CONDUCTED ON THE BASIS OF ART. 6 SEC. 1 LIT. E OR F OF THE GDPR, YOU HAVE THE RIGHT AT ANY TIME TO OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA ON GROUNDS ARISING FROM YOUR SPECIFIC SITUATION; THIS ALSO APPLIES FOR PROFILING BASED ON THESE PROVISIONS. CONSULT THIS PRIVACY POLICY FOR THE RESPECTIVE LEGAL BASIS UPON WHICH PROCESSING IS GROUNDED. IF YOU LODGE AN OBJECTION, WE WILL NO LONGER PROCESS YOUR AFFECTED PERSONAL DATA UNLESS WE CAN PROVE COMPELLING LEGITIMATE GROUNDS FOR SUCH PROCESSING THAT OUTWEIGH YOUR INTERESTS, RIGHTS AND FREEDOMS OR THE PROCESSING SERVES IN THE ASSERTION, EXERCISE OR DEFENCE OF LEGAL CLAIMS (OBJECTION IN ACCORDANCE WITH ART. 21 SEC. 1 OF THE GDPR).

IF YOUR PERSONAL DATA ARE PROCESSED IN ORDER TO CONDUCT DIRECT ADVERTISING, YOU HAVE THE RIGHT AT ANY TIME TO OBJECT TO SUCH PROCESSING OF PERSONAL DATA RELATED TO YOU FOR THE PURPOSES OF SUCH ADVERTISING; THIS ALSO APPLIES FOR PROFILING TO THE EXTENT THAT IT IS RELATED TO SUCH DIRECT ADVERTISING. SHOULD YOU OBJECT, YOUR PERSONAL DATA WILL THEREAFTER NO LONGER BE USED FOR THE PURPOSES OF DIRECT ADVERTISING (OBJECTION IN ACCORDANCE WITH ART. 21 SEC. 2 OF THE GDPR).

RIGHT OF APPEAL TO THE PRESIDING SUPERVISORY AUTHORITY

In the event of violations of the GDPR, the affected party has the right to lodge an appeal with a supervisory authority, in particular in the member state of their habitual residence, their workplace or the location of the alleged violation(s). The right of appeal exists without prejudice to other legal or administrative judicial remedies.

RIGHT TO DATA PORTABILITY

You have the right to have data that we have automatically processed on the basis of your consent or in fulfilment of a contract sent to you or a third party in an established machine-readable format. Insofar as you request the direct transmission of said data to another responsible party, this is conducted to the extent that such is technically feasible.

INFORMATION, CORRECTION AND DELETION

Within the framework of the applicable legal provisions, you have the right at any time to receive information about your stored personal data, its origin, recipients and the purpose of the processing of said data at no expense, along with a right in some instances to the correction or deletion of such data. You can contact at any time us in regard to this and any other questions related to the issue of personal data.

RIGHT TO THE RESTRICTION OF DATA PROCESSING

You have the right to demand the restriction of the processing of your personal data. You can contact us at any time in regard to this. The right to the restriction of the data processing exists in the following instances:

If you dispute the accuracy of your personal data stored with us, we generally need time to examine your claim. You have the right to demand the restriction of the processing of your personal data for the duration of this examination process.
If the processing of your personal data is or has been conducted illegally, you can demand the restriction of the processing of your personal data rather than its deletion.
If we no longer require your personal data, but you require it for the exercise, defence or assertion of legal claims, you have the right to demand the restriction of the processing of your personal data rather than its deletion.
If you have lodged an objection in accordance with Art. 21 Sec. 1 of the GDPR, your interests and our interests must be weighed against one another. As long as it has not been established whose interests prevail in such case, you have the right to demand the restriction of the processing of your personal data.

If you have restricted the processing of your personal data, then, with the exception of their storage, such data may only be processed with your consent or for the assertion, exercise or defence of legal claims or for the protection of the rights of another natural person or legal entity or on the grounds of an important public interest of the European Union or a member state.

SSL/TLS ENCRYPTION

This website uses SSL/TLS encryption for security reasons and for the protection of the transmission of confidential content such as orders or inquiries that you send to us as the operator of the website. You can recognise an encrypted connection by the change from “http://” to “https://” and the appearance of the lock icon in your browser’s address line.

When SSL/TLS encryption is activated, the data you transmit to us cannot be read by third parties.

REJECTION OF ADVERTISING EMAILS

The use of contact information published as part of the legal obligation to cite an Imprint to send advertising and information materials that have not been expressly requested is herewith rejected. The operators of these web pages expressly reserve the right to undertake legal measures in the event of the unsolicited transmission of advertising information by means such as spam emails, for instance.

4. DATA COLLECTION ON THIS WEBSITE

SERVER LOG FILES

The provider of these web pages automatically collects and stores information in files known as server log files which your browser automatically transmits to us. They are:

Browser type and version
The operating system used
The referrer URL
The host name of the accessing computer
The time of the server inquiry
The IP address

No merger of these data with other data sources is conducted.

The collection of these data occurs on the basis of Art. 6 Sec. 1 lit. f of the GDPR. The website operator has a legitimate interest in the technically faultless presentation and optimisation of its website. It is for this purpose that the server log files are collected.

CONTACT FORM

When you send us inquiries using the contact form, the information you provide in the inquiry form, including the contact information you enter on the form, are stored by us for the purposes of processing the inquiry and in the event of follow-up questions. These data are not transferred to others without your consent.

The processing of these data occurs on the basis of Art. 6 Sec. 1 lit. b of the GDPR, insofar as your inquiry is connected to the fulfilment of a contract or is required for the execution of precontractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of inquiries addressed to us (Art. 6 Sec. 1 lit. f of the GDPR) or on your consent (Art. 6 Sec. 1 lit. a of the GDPR) to the extent that such has been requested of you. This consent can be withdrawn at any time.

The data you have entered on the contact form remain with us until you demand that we delete them, until you withdraw your consent for their storage or until the purpose for the storage of the data lapses (e.g., after processing of your inquiry has been concluded). Compulsory legal provisions, in particular retention periods, remain unaffected.

INQUIRY PER EMAIL, TELEPHONE OR FAX

When you contact us by email, telephone or fax, your inquiry, including all of the resulting personal data (name, inquiry), are stored and processed by us for the purpose of processing your request. We do not share these data without your consent.

The data you have sent to us in contact inquiries remain with us until you demand that we delete them, until you withdraw your consent for their storage or until the purpose for the storage of the data lapses (e.g., after processing of your inquiry has been concluded). Compulsory legal provisions, in particular retention periods, remain unaffected.

5. PLUGINS AND TOOLS

GOOGLE FONTS (LOCAL HOSTING)

This website uses what are known as Google Fonts provided by Google for the uniform presentation of fonts. The Google Fonts are installed locally. No connection to Google servers takes place in this regard.

You can find further information on Google Fonts at https://developers.google.com/fonts/faq and in Google’s privacy policy: https://policies.google.com/privacy?hl=de.

FONT AWESOME (LOCAL HOSTING)

This website uses Font Awesome for the uniform presentation of fonts. Font Awesome is installed locally. No connection to Fonticons, Inc. servers takes place in this regard.

You can find further information on Font Awesome in the Font Awesome privacy policy at: https://fontawesome.com/privacy.

6. E-COMMERCE AND PAYMENT PROVIDERS

PROCESSING OF CUSTOMER AND CONTRACTUAL DATA

We collect, process and use personal customer and contractual data for the establishment, content design and modification of our contractual relationships. We only collect, process and use personal data resulting from the use of this website (usage data) to the extent that such is required to enable the user to make use of the website or for us to issue invoices for such services. The legal basis for this is Art. 6 Sec. 1 lit. b of the GDPR.

The collected customer data will be deleted following completion of the order or the termination of the business relationship and the expiration of any existing legal retention periods. Legal retention periods remain unaffected.

7. IN-HOUSE SERVICES

TREATMENT OF EMPLOYMENT APPLICANT DATA

We provide you with the possibility to apply for employment with us (e.g., by email, post or online application form). In the following section, we inform you regarding the scope, purpose and use of your personal data collected within the framework of the employment application process. We assure you that the collection, processing and usage of your data is conducted in compliance with applicable data protection law and all further legal provisions, and that your data are treated with strict confidentiality.

SCOPE AND PURPOSE OF THE DATA COLLECTION

If you send us an employment application, we process the related personal data (e.g., contact and communication data, application documentation, notes within the framework of job interviews, etc.) to the extent that such is required for decision-making regarding the establishment of an employment relationship. The legal basis for this is § 26 of the BDSG in accordance with German law (initiation of an employment relationship), Art. 6 Sec. 1 lit. b of the GDPR (general initiation of a contract) and, insofar as you have provided consent, Art. 6 Sec. 1 lit. a of the GDPR. This consent can be withdrawn at any time. Within our company, your personal data will only be transferred to persons involved in the processing of your employment application.

Insofar as the application is successful, the data you have submitted to us is stored in our data processing systems on the basis of § 26 of the BDSG and Art. 6 Sec. 1 lit. b of the GDPR for the purposes of the implementation of the employment relationship.

DATA RETENTION PERIOD

Insofar as we are unable to offer you an employment position, you reject an employment offer from us or you withdraw your employment application, we reserve the right to store the data you have provided to us for up to six months following the termination of the employment application process (rejection or withdrawal of the employment application) on the basis of our legitimate interests (Art. 6 Sec. 1 lit. f of the GDPR), whereafter the data will be deleted and the physical employment application documentation will be destroyed. In particular, this data storage serves evidentiary purposes in the event of a legal dispute. Insofar as it is evident that following this six-month period the data will still be required (e.g., on the basis of a potential or pending legal dispute), deletion will only take place once the purpose for the continued storage lapses.

A longer storage period can furthermore occur if you have provided corresponding consent (Art. 6 Sec. 1 lit. a of the GDPR) or if deletion runs counter to legal retention obligations.

INCLUSION IN THE JOB APPLICANT POOL

Insofar as we do not offer you an employment position, there is the possibility to include you in our Job Applicant Pool. If you are included in the pool, all of the documents and data from your employment application will be incorporated into the Job Applicant Pool in order to be able to contact you in the event of relevant job vacancies.

Inclusion in the Job Applicant Pool is only conducted on the basis of your express consent (Art. 6 Sec. 1 lit. a of the GDPR). Your provision of this consent is voluntary and is not related to the current employment application procedure. The affected party can withdraw this consent at any time. In such case, the data will be irrevocably deleted from the Job Applicant Pool in as far as no legal retention grounds exist.

The data will be irrevocably deleted from the Job Applicant Pool no later than two years following your provision of this consent.